How much does an event videographer cost?

There is no one-size-fits-all answer to this question. However, we can provide some general guidelines to help you plan your budget.

On the low end, you can expect to pay around $500 for a basic event videography package. This might include a single camera and minimal editing. On the high end, event videography can cost upwards of $10,000 or more for a multi-day event with multiple cameras and extensive editing.

Ultimately, the cost of your event videography will depend on your specific needs and preferences. We recommend reaching out to several event videographers in your area to get quotes and compare services. This will help you find a videographer who can meet your needs within your budget.

How to communicate clearly with your videographer

The first and most important step in clear communication with your videographer is understanding the vision for the video. What is the purpose of the video? Who is the target audience? What message are you trying to convey? It’s essential to have a clear understanding of the video’s purpose and message so that your videographer can create a video that aligns with your goals.

You and your videographer should be on the same page from the beginning, so there are no surprises or misunderstandings later on. Be clear about what you expect from the final product and provide any relevant information that your videographer may need.

Providing a shot list

Collaboration is key in any project, and video production is no exception. It’s important to set expectations early on in the project, including your shot list, timeline, budget, and specific deliverables. Be open to your videographer’s ideas and suggestions, and work together to create a video that aligns with your vision. By working collaboratively, you can create a video that exceeds your expectations.

Feedback during the production process

Constructive feedback is crucial in any collaborative project, and video production is no exception. If there are aspects of the video that don’t align with your vision, provide specific and actionable feedback to your videographer. Be honest about your expectations and discuss any changes that need to be made to align with your goals. However, be sure to communicate your feedback in a respectful and constructive manner to foster a positive working relationship.

Creating a shoot schedule

A shooting schedule is a detailed plan that outlines the shooting days, scene locations, and scenes that will be filmed on each day. Your shooting schedule should include the call times for your cast and crew, the locations for each scene, and the scenes that will be filmed on each day. It should also include any special requirements for each scene, such as presentations, special effects, or stunts. When creating your shooting schedule, it is important to be flexible. Unexpected issues can arise during filming, and you may need to make adjustments to your schedule to accommodate changes.

How far in advance should you book a professional event videography company?

Event videographers are in high demand during peak season. They have a limited availability, which means that if you wait too long to book their services, you might end up not getting the videographer you want or even worse, not getting a videographer at all. Booking in advance ensures that you have a professional videographer to capture all the important moments of your event. Here are a few factors to consider when booking an event videographer:

Date and Time of your event:

The date and time of your event will have a significant impact on when you should book your event videographer. If your event is during the peak season, which is usually during the summer months, the holiday season, and the wedding season, you should book your videographer at least 6-8 months in advance. If your event is during the off-season, you can book your videographer 2-4 months in advance.

Type of Event:

The type of event you are hosting will also determine how far in advance you should book your videographer. The general rule of thumb if you are planning a corporate event, you should book a videographer 2-3 months in advance. 

Availability of the Videographer:

If you have a specific videographer or production company in mind, it is crucial to book their services in advance. Check their availability and book as soon as possible to ensure that they are available on the day of your event. Remember, popular videographers are in high demand and might have a waiting list.

Location of the event:

The location of your event is another factor to consider when booking an event videographer. If your event is in a remote location, you may need to book your videographer earlier to ensure that they are available and willing to travel to your location.


Your budget will also play a role in determining when to book an event videographer. If you have a limited budget, you may want to book your videographer closer to the event date, as some videographers may offer discounted rates for last-minute bookings. However, keep in mind that this approach may limit your options and you might not get the videographer you want.

What to do before your videographer arrives

  • Choose the right location

Choosing the right location is critical to the success of your video shoot. Consider the background, lighting, and overall ambiance of the location. Make sure the location is accessible and has ample space to accommodate the videographer’s equipment. If you’re shooting indoors, make sure the room has enough natural light, or consider renting additional lighting equipment.

  • Plan your shots

Take the time to plan your shots before the videographer arrives. This will help you stay organized and ensure that you capture all the footage you need. Create a shot list and make sure you have all the necessary props and equipment ready to go. If you’re working with a script, make sure everyone involved understands their roles and responsibilities.

  • Communicate with your team

Communication is key when planning a video shoot. Make sure everyone involved in the shoot understands their role and responsibilities. This includes the videographer, talent, makeup artist, and anyone else involved in the shoot. Communicate your expectations clearly and make sure everyone is on the same page.

  • Prepare your talent

If you’re working with talent, it’s important to prepare them for the shoot. Provide them with a script or outline of the shoot and make sure they understand their role. If necessary, schedule a rehearsal to ensure that everyone is comfortable and knows what to do on the day of the shoot.

What should be the length of an event video?

The main factor to consider is the purpose of the video. What is the video meant to achieve? Is it a highlight reel that showcases the best moments of the event? Is it a full-length video that captures every moment of the event? Is it a promotional video that is meant to attract new clients? The purpose of the video will determine its length. For instance, a highlight reel can be anywhere from 2-5 minutes, while a full-length video can be anywhere from 30-60 minutes. A promotional video, on the other hand, can be as short as 30 seconds.

The platform on which the video will be shared also plays a role in determining the length of the video. For instance, a video that is meant for Instagram should be no more than 60 seconds. A video that is meant for YouTube can be longer, up to 15 minutes.

What should I wear for the video?

The clothes you wear have a significant impact on how you are perceived by the audience, and they can make or break the impression you leave. Therefore, it’s essential to choose the right outfit to convey the message you want to deliver.

Firstly, consider the context of the video. Are you presenting a professional or a casual image? If it’s a formal presentation, dress in a way that reflects your professionalism. Opt for well-fitted clothes, such as a blazer or a suit, that make you look sharp and polished. On the other hand, if it’s a casual video, choose clothes that align with your brand’s style and image.

Secondly, choose clothes that make you feel confident and comfortable. When you’re confident in your appearance, it shows in your body language and the way you present yourself. You don’t want to be fidgeting with your outfit during the video or feeling self-conscious about your appearance. Thus, wear something that makes you feel comfortable and confident.

Lastly, keep in mind the color and pattern of your outfit. Solid colors like black, white, navy blue, and grey are safe choices as they don’t distract from your message. If you choose patterns, make sure they’re not too busy and don’t clash with the background. Also, avoid wearing clothes with logos or messages that may distract the audience.

In conclusion, selecting the appropriate attire for a video requires thoughtful consideration of the context, comfort, and colors. It’s crucial to present yourself in a way that aligns with your brand image and message, while also making you feel confident and comfortable. By following these guidelines, you can ensure that your outfit complements your presentation and leaves a positive impression on the audience.

Should I feed my videographer during the event?

While there’s no strict rule, it’s generally considered a courteous gesture to offer a meal or snack to your videographer, especially if they’re working for a long period.

Providing food can help ensure that your videographer has the energy to stay alert and focused throughout the event. Additionally, it shows that you appreciate their hard work and value their presence.

When it comes to providing food, there are several options available. You could offer a full meal or simply provide snacks and drinks. The choice ultimately depends on your budget and the length of the event. If it’s a full-day event, it’s best to provide a proper meal. On the other hand, if it’s a shorter event, snacks and drinks may suffice.

It’s always a good idea to check with your videographer ahead of time to find out if they have any specific dietary requirements or allergies. This way, you can ensure that the food you provide is suitable for them and avoid any potential issues.


Hiring the best event videographer can make all the difference in capturing the magic of your event. Consider the factors discussed in this ultimate guide, ask the right questions, and choose a videographer who aligns with your vision and needs.